Appalachian Voices Policies
Donor Privacy Policy
Appalachian Voice will not sell, trade or share a donor's personal information with anyone else, nor send donor mailings on behalf of other organizations without specific permission from the donor.
Data Privacy Policy
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
We do not sell or trade any personal information outside of Appalachian Voices. Email addresses are used for the purpose of communication for Appalachian Voices-related content only, and unsubscribes are honored immediately.
For our actions, SMS and email lists, we may ask you to provide us with personal information such as your email address, home address, city, state and zip code. This information is collected for the purpose of determining your location for geotargeting content, identifying your elected officials, and for validating you as a constituent for letters to specific elected officials and agencies and/or on petitions you sign.
Please note that some government agencies may require additional information on action forms, such as phone number, title/salutation and topic, before you can submit your comments. These requirements are beyond Appalachian Voices' control.
Requests to remove your information from our database are honored as quickly as possible. Please contact it@appvoices.org or call 828-262-1500 with questions.
Security
The donation web forms used by Appalachian Voices are hosted by Click and Pledge on Secure Socket Layer (SSL)/Secure Hyper Text Transfer Protocol (HTTPS) web servers and processed by ProPay and/or Democracy Engine. Any information entered into Appalachian Voices donation web forms is encrypted before being sent via the internet to the processing server.
Conflict of Interest Policy
The purpose of the conflict of interest policy is to:
- assure the highest level of ethical conduct of persons employed by or involved in the governance of the Corporation in all that pertains to the Corporation;
- avoid public perceptions and financial consequences detrimental to the Corporation that could arise from the misuse, or perception of misuse, of an individual’s position or influence; and
- protect this Corporation’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or trustee of the Corporation or might result in a possible excess benefit transaction.
This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Whistleblower Protection Policy
The Corporation requires trustees, officers, employees, and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
Record Retention and Document Destruction Policy
The Sarbanes-Oxley Act of 2002 forbids purging of documents when any organization – nonprofit or for-profit – is under federal investigation. It is a federal crime to alter, cover up, falsify, or destroy any document to prevent its use in an official proceeding. The purpose of this Policy is to:
- balance the need of the Corporation to maintain accurate and appropriate files with the challenge of limited physical and electronic space for archives;
- preserve the institutional history for strategic planning, regulatory compliance, and legal purposes;
- provide guidelines for proper disposal of records
- prevent destruction of relevant documentation if the organization is involved in litigation.
Notice of Nondiscrimination
Appalachian Voices does not discriminate on the basis of race, color, national origin, religion, ancestry, ethnic group identification, creed, sex, gender identity, disability, mental disability, physical disability, medical condition, genetic information, marital status, veteran's status, or age in any Appalachian Voices programs, services, or activities, and does not intimidate or retaliate against any individual or group because they have exercised rights protected by 40 C.F.R Parts 5 and 7 or for the purpose of interfering with such rights.
Appalachian Voices is responsible for coordination of compliance efforts and receipt of inquiries concerning the non-discrimination requirements of Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title IX of the Education Amendments of 1972; Title II of the Americans with Disabilities Act of 1990; and other applicable federal non-discrimination laws, including, but not limited to, Section 13 of the Federal Water Pollution Control Act Amendments of 1972 and 40 C.F.R. Part 7.
If you have any questions about this notice or any of Appalachian Voices' nondiscrimination programs, policies, or procedures, and/or if you believe that you have been discriminated against with respect to an Appalachian Voices program or activity, please use the contact information below to learn more, and/or to file a complaint of discrimination.
Appalachian Voices
ATTN: HR Department I Nondiscrimination
589 W. King Street, Boone, NC 28607
E-mail Address: kelsi@appvoices.org