Appalachian Voices Policies


Donor Privacy Policy

Appalachian Voice will not sell, trade or share a donor’s personal information with anyone else, nor send donor mailings on behalf of other organizations without specific permission from the donor.


Supporter/Advocacy Data Privacy Policy

For our actions and email lists, we may ask you to provide us with personal information such as your email address, home address, city, state and zip code. This information is collected for the purpose of determining your location for geotargeting content, identifying your elected officials, and for validating you as a valid constituent for letters to specific elected officials and agencies and/or on petitions you sign. We do not sell or trade any personal information with organizations outside of Appalachian Voices. Email addresses are used for the purpose of communication for Appalachian Voices-related content only, and unsubscribes are honored immediately.

Please note that some government agencies may require additional information on action forms, such as phone number, title/salutation and topic, before you can submit your comments. These requirements are beyond Appalachian Voices’ control.

Requests to remove your information from our database are honored as quickly as possible. Please contact it@appvoices.org or call 828-262-1500 with questions.


Security

The donation web forms used by Appalachian Voices are hosted by Click and Pledge on Secure Socket Layer (SSL)/Secure Hyper Text Transfer Protocol (HTTPS) web servers and processed by ProPay and/or Democracy Engine. Any information entered into Appalachian Voices donation web forms is encrypted before being sent via the internet to the processing server.


Conflict of Interest Policy

The purpose of the conflict of interest policy is to:

  1. assure the highest level of ethical conduct of persons employed by or involved in the governance of the Corporation in all that pertains to the Corporation;
  2. avoid public perceptions and financial consequences detrimental to the Corporation that could arise from the misuse, or perception of misuse, of an individual’s position or influence; and
  3. protect this Corporation’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or trustee of the Corporation or might result in a possible excess benefit transaction.

This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.


Whistleblower Protection Policy

The Corporation requires trustees, officers, employees, and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.


Record Retention and Document Destruction Policy

The Sarbanes-Oxley Act of 2002 forbids purging of documents when any organization – nonprofit or for-profit – is under federal investigation. It is a federal crime to alter, cover up, falsify, or destroy any document to prevent its use in an official proceeding. The purpose of this Policy is to:

  1. balance the need of the Corporation to maintain accurate and appropriate files with the challenge of limited physical and electronic space for archives;
  2. preserve the institutional history for strategic planning, regulatory compliance, and legal purposes;
  3. provide guidelines for proper disposal of records
  4. prevent destruction of relevant documentation if the organization is involved in litigation.