Appalachian Voices Policies


Donor Privacy Policy

Appalachian Voice will not sell, trade or share a donor’s personal information with anyone else, nor send donor mailings on behalf of other organizations without specific permission from the donor.


Security

The donation web forms used by Appalachian Voices are hosted by DemocracyInAction.org on Secure Socket Layer (SSL)/Secure Hyper Text Transfer Protocol (HTTPS) web servers. Any information entered into Appalachian Voices donation web forms is encrypted before being sent via the internet to the processing server.

The security of any Appalachian Voices donation web form can be verified by “right clicking” inside of the form and selecting the option to open the frame in a new window or tab. A “lock” icon will appear in the lower right hand corner of the tab or window, indicating the integrity of the donation web form.


Conflict of Interest Policy

The purpose of the conflict of interest policy is to:

  1. assure the highest level of ethical conduct of persons employed by or involved in the governance of the Corporation in all that pertains to the Corporation;
  2. avoid public perceptions and financial consequences detrimental to the Corporation that could arise from the misuse, or perception of misuse, of an individual’s position or influence; and
  3. protect this Corporation’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or trustee of the Corporation or might result in a possible excess benefit transaction.

This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.


Whistleblower Protection Policy

The Corporation requires trustees, officers, employees, and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.


Record Retention and Document Destruction Policy

The Sarbanes-Oxley Act of 2002 forbids purging of documents when any organization – nonprofit or for-profit – is under federal investigation. It is a federal crime to alter, cover up, falsify, or destry any document to prevent its use in an official proceeding. The purpose of this Policy is to:

  1. balance the need of the Corporation to maintain accurate and appropriate files with the challenge of limited physical and electronic space for archives;
  2. preserve the institutional history for strategic planning, regulatory compliance, and legal purposes;
  3. provide guidelines for proper disposal of records
  4. prevent destruction of relevant documentation if the organization is involved in litigation.