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Grants Coordinator

We have an opening for a Grants Coordinator who will play a critical role in supporting the organization’s fundraising efforts. This position will be based in our Charlottesville, Va., office, but will require teleworking initially due to the ongoing impacts of the coronavirus.

The candidate will work as part of a high-performing Advancement Team to support the organization’s annual $1.1 million and growing grant program. To be successful, the Grants Coordinator will use their strengths in communication, organization, and project management to coordinate and contribute to efforts to maintain and develop the organization’s portfolio of private foundation, state, and federal grants.

We understand that people gain skills through a variety of professional, personal, educational, and volunteer experiences. While familiarity with and experience in fundraising and grant writing for nonprofits are desired, they are not necessarily required. We encourage candidates to review the primary roles and responsibilities below. If you believe you have the transferable skills necessary to fulfill the responsibilities of this role, we encourage you to apply.


  • Coordinate and execute the timely submission of grant proposals and reports with a team that includes program managers, finance staff, and external partners as needed
  • Perform grant management activities that include maintaining a grants calendar to track deadlines, processing grant agreements and other forms, coordinating communication with program officers/grantors, compiling documentation for grants with project stakeholders, and communicating with finance staff about grant spending
  • Support the Director of Strategic Advancement in the development of high-quality grant narratives through thoughtful editing, proofreading, and drafting where needed
  • Research and identify funding opportunities that are aligned with Appalachian Voices’ mission and programmatic priorities
  • Schedule and lead discussions with staff to determine submission priorities, set internal deadlines, and convene project teams to pursue grant opportunities
  • Maintain an updated virtual file cabinet of commonly used organizational materials, including budgets, audits, board of directors list, 501(c)(3) certification, etc.
  • Assist in the development of annual fundraising goals and projections
  • Maintain an accounting of key performance indicators for the grants program
  • Assist in the capture of communications with program officers/grantors in Salesforce
  • Share responsibilities of planning, leading, and note-taking for Advancement Team meetings
  • Work as a collaborative member of the broader Advancement, Communications, and Operations teams by supporting colleagues as needed


  • A bachelor’s degree or equivalent education and related work experience is preferred
  • At least three years of professional experience
  • Strong aptitude for administrative and financial processes
  • Exceptionally detail-oriented written and verbal communication skills
  • Excellent research, analysis, synthesis, and presentation skills
  • Exceptional project management skills, including relationship building and time management
  • Ability to work effectively and flexibly in a deadline-driven environment
  • Knowledge of or willingness to learn G Suite, Word, Excel, PowerPoint, CRMs/Salesforce, and working knowledge of standard office equipment (personal computer/laptop, phone with voicemail, scanner, copier, etc.)
  • Must be able to work a flexible schedule including occasional nights and weekends


This is a full-time position. Appalachian Voices offers competitive compensation and benefits that include employer-paid health care, vision, and dental policies with options to include family members at a reduced cost, plus short- and long-term disability plans; as well as generous paid vacation and parental leave, options for flexible working hours, and an employer-matched retirement plan.

Applications will be accepted until this position is filled. Interviews will start in late August and the target employment date is November 2020.


Please send your resume and a cover letter (no longer than one page) that highlights your skills and experience transferable to this position to jobs@appvoices.org with “Grants Coordinator” in the subject line. Recommendation letters will also be gladly accepted. Questions about the position and the grants program are welcomed via email at brian@appvoices.org.

Appalachian Voices is a nonprofit advocacy organization that brings people together to protect the land, air, and water of Central and Southern Appalachia and advance a just transition to a generative and equitable clean energy economy. We have 30 staff members located in offices in Boone, N.C., Charlottesville, Va., Norton, Va., Knoxville, Tenn., and Durham, N.C.

Commitment to equity
Appalachian Voices is committed to diversity, equity, and inclusion both in our work and in our organizational structure. We seek applicants who share and exhibit these principles. As an equal opportunity employer, we are committed to employment practices that ensure employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.